content approval history

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Installed the Content Approval Workflow plugin and thought about how to track past revisions and feedback. You’re not alone! It is crucial to know which content has been approved by whom. Accountability is essential. The Content Approval Workflow plugin has an inbuilt provision to check the old data.

This guide will show you how to navigate the Content Approval Workflow’s history feature.  With a few clicks, you’ll be able to rewind time, review past versions, and understand the evolution of your content. Let’s unlock the secrets of content history and streamline your revision process!

And before jumping to the step of checking approval history, let’s first learn how to approve the content.

How to approve the content?

Streamlining the review process in WordPress with the Content Approval Workflow Plugin is a straightforward and efficient task.

Follow these steps to enhance your content review  :

  1. Set up Content Approval Workflow
  2. Self-Assessment of Content
  3. Ask for a review
  4. Review the approver’s feedback
  •  Set up Content Approval Workflow:
    • You can control and manage the content by installing the “Content Approval Workflow” plugin.
    • Add strict mode on content publishing.
    • Go to “Settings” and select “Content Approval Workflow”.
    • In the “General” tab, set the minimum number of reviews required for final approval.
    • Choose “No” in the “Allow to publish article without approval” option.
content approval history
  • Save the settings.
  • Self-Assessment of Content:
    • Do a thorough review of the content to ensure quality, accuracy, and alignment of it.
    • After self-assessment, you can submit the content for review/approval.
  • Ask for a review:
    • After submitting the content, one can ask for review/approval from the designated authorities.
    • Follow the steps for how to ask for a review.
      • Go to the content you want to set reviewers for and find the “Content Approval Metabox”.
      • Inside the “Content Approval Metabox” meta box, find the “ask approval” box.
      • Here, you will see a list of multiple users. Select the users from whom approval is required by checking the box beside their names. 
content approval history
  • After selecting the reviewers, click the “Ask For Review” button. As soon as you click to seek review, immediately a mail as a notification will be sent to the selected users, informing them that the post is ready for their review.
  • Review the approver’s feedback.
    • After requesting approval, check if there’s any feedback from the approver for the same. Meanwhile, if you are wondering how to give feedback, read here
    • To view the feedback in the Content Approval Workflow meta box, follow these steps:

      Navigate to the desired content in WordPress.
  • Locate the “Content Approval Workflow” metabox in the post editor.
  • Inside the metabox, find the “Content Approval Feedback” section.

View the feedback provided by the approver, as shown in the image below.
If there’s any feedback, carefully read the feedback provided by the approver. Make required changes to the content as guided in the feedback

Now, let’s learn how to check the content approval history in WordPress.

How to check content approval history in WordPress?

The Content Approval Workflow plugin maintains a “Content Approval History” for each post, allowing you to track reviewers and approval timestamps for a clear audit trail.

To view the content approval history in WordPress follow these steps:

  • Go to the “setting” menu and select the Content Approval Workflow tab, then choose the “History” section to access the content approval history table.
content approval history
  • In the content approval history table, you can view details such as the user name, approved post title, assignee name, and the time when the post was approved.
  • Alternatively, you can find the content approval history table in the content approval workflow meta box.

Within the meta box, you’ll see the current content history, providing a quick overview of the approvals. 

Maintaining a clear audit trail is vital for any content creation process. The Content Approval Workflow plugin empowers you to do just that. By leveraging the “Content Approval History” feature, you can effortlessly track revisions, identify reviewers, and ensure accountability within your team.  This streamlined approach facilitates effective communication and revision processes, ultimately leading to the publication of high-quality content.

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